Terms and Conditions

The Oceania Tobacco Control Conference 2019 (OTCC 2019) is organised and run by The Cancer Council NSW.  By registering for the OTCC 2019, you agree to be bound by the terms and conditions set out below.

Registration and Payment

• To register for the OTCC 2019, delegates must submit a registration form and follow any directions set out on the conference website.
  
• Upon successful submission of your registration form, a confirmation of registration and tax invoice will be sent to your email address (as set out in your registration form). Please contact the Cancer Council on otcc2019@nswcc.org.au or phone Amy Kashmer on +61293341891 if you do not receive a confirmation email.
  
• You must pay all registration fees, including any late fees, in full to Cancer Council prior to the start of the OTCC 2019. If you do not, you will be refused entry to the OTCC 2019.
  
• On the Day registrations and any registrations submitted after the 8th October 2019 will incur a late fee of AUD$100.00. Cancer Council will only accept late and On the Day registrations for the conference subject to availability.
  
• The organisers cannot guarantee that collateral, such as satchels, will be available to delegates who register after 8th October 2019.
• Any request to change your registration must be emailed to otcc2019@nswcc.org.au or by telephoning Amy Kashmer on +61293341891. If you would like to transfer your registration to another delegate, you may do so if you have notified Cancer Council of the proposed substitution by email prior to  8th October 2019.
  

Attendance

• Your attendance at the OTCC 2019 is, at all times, at the sole discretion of Cancer Council. Cancer Council reserves the right to refuse entry to you to the OTCC 2019, or to request that you leave the OTCC 2019, without notice for any reason whatsoever.  If this occurs, then no refund of the registration fee will be available unless decided otherwise at Cancer Council’s sole discretion.

Dietary requirements

Dietary requirements must be confirmed by 13th September 2019. If not advised prior, dietary requirements will not be able to be catered for.

Program

Cancer Council and the Organising Committee reserve the right to change the conference program and cannot guarantee that any particular person will appear as a speaker or panelist.

Cancellations and Refunds

General

• All cancellations and requests for refunds must be made by email to otcc2019@nswcc.org.au.
  
• Cancellations will only be effective once you have received written confirmation from the Cancer Council. If you have not received acknowledgement of a cancellation request within two business days, please contact the conference organisers via email at otcc2019@nswcc.org.au or phone Amy Kashmer +61293341891.
  

Registration fees

Cancellations of individual registrations made:

• on or before 13th September 2019 will receive a refund of 50% of the registration fee paid; or
  
• after 13th September 2019 will not be entitled to any refund.
  

Travel arrangements

Delegates are responsible for all flights and accommodation. These are not included in the registration fee. Cancer Council recommends that delegates and accompanying persons take out comprehensive travel insurance.

Visas

Visa application is the sole responsibility of the participant and the organisers are unable to provide visa advice or assistance. Should you require a letter of confirmation for visa purposes, please advise the organisers by otcc2019@nswcc.org.au or phone Amy Kashmer +61293341891. Letters will not be issued until full registration and payment is received.

Audio and video recording

Audio and video recording is strictly prohibited during the OTCC 2019.  If you fail to comply with this term, Cancer Council or its representatives or agents may require you to leave the session or the OTCC 2019.

Disclaimer

You agree that Cancer Council is not liable to you for any loss, damage, injury or any incidental, indirect, special, consequential or economic loss or damage (including loss of opportunity, exemplary or punitive damages) whether to person or property and whether arising from default, negligence, misconduct or otherwise by Cancer Council, its employees, agents or contractors in connection with the OTCC 2019.

Release and indemnity

You fully and irrevocably exclude and release Cancer Council and all OTCC 2019 sponsors, as well as their directors, officers, employees, volunteers, agents and representatives, from all liability for any loss, damage, cost or expense (whether in negligence, contract, under statute or otherwise) suffered by You as a consequence of Your attendance at and involvement in the OTCC 2019, including in relation to death and personal injury.

You further agree that if any claim, including in relation to personal injury, property damage or wrongful death arising from Your participation in the OTCC 2019 is commenced, You will indemnify and hold harmless Cancer Council and all the OTCC 2019 sponsors, as well as their directors, officers, employees, volunteers, agents and representatives, from any and all loss, damage, cost or expense in connection with such claim. 

Privacy and Intellectual Property

You acknowledge and agree that, in respect of your attendance at the OTCC 2019:

• you may be photographed, filmed or recorded;
  
• Cancer Council can use and disclose your name and image in any material, including promotional material (Material) in connection with the OTCC 2019 or future conferences, without any compensation to you;
  
• Cancer Council can use and disclose your personal information for any other purpose in connection with the OTCC 2019;
  
• all right, title and interest (including intellectual property rights) in the Material will automatically vest in Cancer Council on its creation;
  
• you unconditionally and irrevocably consent to any act or omission that would otherwise infringe any of your moral rights in the Materials and agree to not institute, maintain or support any claim or proceeding for infringement of any such rights;
  
• Cancer Council’s privacy policy contains further information about how Cancer Council uses, discloses and stores personal information. It also contains details about how you can access and seek correction of your personal information.
  

Affiliation with Tobacco entities

Registrations from people who are affiliated with tobacco entities (current and/or during the past ten years) will be ineligible to attend or present at the conference. This includes but is not limited to those who have accepted any sponsorship, grant or any other form of support, whether by payment of money or otherwise; or entered into any association with the tobacco industry, which includes but is not limited to tobacco companies, manufacturers, distributors, retailers and tobacco industry funded research bodies such as ‘Foundation for a Smoke-Free World’.

This policy is aligned with the World Health Organization’s Framework Convention on Tobacco Control, Article 5.3, which states in its guidelines: ‘There is a fundamental and irreconcilable conflict between the tobacco industry’s interest and public health policy interests.’